TOPIC 9: ELECTRONIC PRESENTATION


PRESENTATION SOFTWARE

This is application software used to create presentations, which can communicate ideas and other information to a group of audience. The presentation can be viewed as a slide show, which usually displays on a large monitor or projected screen. Some presentation software can convert an existing slide show into a format that can be accessed on the web.

Examples of popular electronic presentation software include; Microsoft PowerPoint, Corel Presentations, Lotus Freelance Graphics, Microsoft Producer, Open Office Presentation, etc.

Applications of Presentation Software

  1. Presenting learning materials to students in schools (CAL)
  2. Presenting speeches and minutes in meeting
  3. Used in training sessions
  4. Used in presenting campaign manifestos
  5. Used in conferences and seminars
  6. Used in sales promotions to market products
  7. Used in business shows, mobile kiosks and clinics

Principles of a Good Presentation

When preparing a presentation, you must consider the following principles. This improves the quality of your presentation, makes it more effective and enjoyable and in the long run saves you time and effort.

  • Simplicity of the presentation. The best slide is usually simple, easy and to the point. The audience may need more time to understand complicated slides while time is always limited during presentations.
  • Know the audience and their expectations in order to give the right message to the right people. e.g. are they children, matures or a mixture. Are they clients or seniors of the organisation
  • Relevance of the content. Ensure that the content of your slides is relevant to the topic of discussion in order to capture the attention of the audience
  • Use of images, graphics and diagrams. Slides are visual aid to help you explain complex ideas in an easy way. Therefore, use the right and relevant images, graphics and charts to represent your ideas visually.
  • Make the right choice of colours, font styles, font sizes, transitions, animations, links which suit the viewers

Advantages of Presentation Software

  1. Presentation software usually provides a wide variety of presentation formats and layouts for the slides
  2. Multimedia components such as clip art images, video clips and audio clips can be incorporated into slides
  3. The timing of the slides can be set so that the presentation automatically displays the next slide after a predetermined period of time.
  4. Special transition effects can be applied between each slide
  5. The presentation can normally be viewed and printed in different formats

FEATURES OF ELECTRONIC PRESENTATION SOFTWARE

  1. Presentation. This is a PowerPoint file made up of a series of slides, audience hand-outs, speaker’s notes and outline among others.
  2. Slide. Is an individual page of a presentation
  3. A slide master. Is the top slide in a hierarchy of slides that stores information about the theme  and slide layouts of a presentation, including the background colour, fonts, effects, placeholder sizes, and positioning.
  4. A PowerPoint template. This contains layouts (layout: The arrangement of elements, such as title and subtitle text, lists, pictures, tables, charts, shapes, and movies, on a slide.), theme colours (theme colors: A set of colors that is used in a file. Theme colors, theme fonts, and theme effects compose a theme.), theme fonts (theme fonts: A set of major and minor fonts that is applied to a file. Theme fonts, theme colors, and theme effects compose a theme.), theme effects (theme effects: A set of visual attributes that is applied to elements in a file. Theme effects, theme colors, and theme fonts compose a theme.), background styles, and even content.
  5. Animation. Refers to special effects for introducing text in a slide during a slide show.
  6. Placeholder. Placeholders are the containers in layouts that hold such content as text (including body text, bulleted lists, and titles), tables, charts, SmartArt graphics, movies, sounds, pictures, and clip art (clip art: A single piece of ready-made art, often appearing as a bitmap or a combination of drawn shapes.).
  7. Transition effects. This refers to different styles in which slides come and leave the screen during a presentation. Slide transition is a special effect for introducing an entire slide during a slide show
  8. Graphics. A general term used to mean pictures, images, charts, photo, tables, etc, that you can add to a presentation
  9. ClipArt. A general term for a library of pictures in the computer. Presenter’s notes,these contain ideas you want to discuss for each slide in your presentation.
  10. Action buttons. Are ready-made buttons that can be inserted into your presentation. These enable you to perform actions upon clicking or moving mouse over them
  11. Auto content wizard. This is a presentation wizard that contains data from which one can select and edit to create a personalised or customised presentation.
  12. Slide layout. Slide layouts contain formatting, positioning, and placeholders for all the content that appears on a slide. Layout contains the theme (colours (theme colors: A set of colors that is used in a file. Theme colors, theme fonts, and theme effects compose a theme.), fonts (theme fonts: A set of major and minor fonts that is applied to a file. Theme fonts, theme colors, and theme effects compose a theme.), effects (theme effects: A set of visual attributes that is applied to elements in a file. Theme effects, theme colors, and theme fonts compose a theme.), and the background) of a slide. Master layout is a term applied to a presentation’s overall design.
  13. Timing. Is a technique by which slides or text appear on the screen during a presentation, i.e. on mouse click or automatically after a defined period.

PowerPoint Views

  1. Normal view. Is a Tri-pane window that provides the text outline of the entire presentation on the left, the current slide on the upper-right, and speaker’s notes on the lower-right. This is the  default PowerPoint view
  2. Outline view. This enables one to edit and display all presentation text in one location instead of one slide at a time. It appears without the objects or images in the slide.
  3. Slide view. Shows a graphic view of the current slide for editing and viewing
  4. Slide sorter view. This displays the entire presentation so that one can add, delete and move slide.
  5. Notes page. Provides a large area to view or type speaker’s notes on a slide
  6. Slide show. Is a collection of slides moving in a defined sequence at a present timing that one can control and change with special effects

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